Every outstanding employee is supported by an equally outstanding training programme. This enables agents to set goals, think strategically, and work better overall. The long-term growth and financial stability of your business can be greatly enhanced by implementing an excellent training programme. This will also help staff feel valued and understood.

As customer service outsourcing companies or the call centre representatives have the opportunity to directly affect consumer opinions through their own performance on the job, call centres depend heavily on high-quality training programmes.

Calibehr advice integrating a range of incentives, such as public "shout-outs" for excellent customer service, peer-to-peer "High-Fives" for helping out or doing a good job, quarterly performance target individual and team prizes, and gifts for employment anniversaries.

Not all call centres are the same call centre services, or say healthcare call centre best practices will differ from finance call centre best practices, but there are certain universal best practices across call centres. To ensure that your own call centre BPO Company or call centre’s training program is effective, follow the following tips to imbibe best practices.

  1. Be Practical

    The technology that is utilized in today’s analyzes the most common data points such as the years of experience, the field of experience, etc. In the upcoming years, the data of the candidate will be leveraged through the use of social media and other channels of communications, giving an insight into some of the deep details such as interest of the candidate, his caliber and his experience through the field. Employers can scout social media sites in nanoseconds for talents that meet their requirements. Social media reduces the gap between the employer and the employee by bringing them closer together for direct discussions. The mass communication sites can also be helpful in scouting and analyzing data for talent pools, schools graduating high performers, and recruitment metrics to compare how a company fares in their local market.
  2. Brief about the Business they Represent

    Any call centre training programme must include a section on the most important components of the business that each of your agents will be representing. That said, delving deeper into more complex procedures and concepts that may concern callers can help improve performance across the board.

    As they acquire better understanding of the business model they represent; they will be further be enabled to relate to consumers looking for help.
  3. Promote emotional intelligence in all interactions with customers

    There are several emotionally charged abilities that every excellent call centre agent possesses. The key to preparing agents for success in their jobs is to teach them how to quietly extract favourable outcomes even under unfavourable circumstances.

    The best way to train emotional intelligence is to have your agents pay more attention to their own actions. Every employee should keep in mind their tone, linguistic fervour, and clarity when communicating with callers and other team members. Use of taped calls wherein identical situations were skilfully handled are especially useful in this situation.
  4. Recognize the importance of Soft Skills.

    Contact centres frequently employ a mixture of seasoned and new agents assigned to various roles requiring specialised knowledge and skill sets. These include both soft skills like effective communication, collaboration, critical thinking, and leadership, as well as direct skills related to product knowledge and tools.

    Call centre representatives are in charge of much more than just the problem-solving activity because they are the face of the customer experience. The damage can be severe and long-lasting if a representative gives a consumer a bad opinion of the company or fails to assist them.

    The best agents have more tools at their disposal than just a script and access to pertinent consumer information. They go to the very last mile to totally please clients, winning them over in times of difficulty and cultivating enduring loyalty.
  5. Train via video conferencing

    By enabling employees to work remotely, telecommuting altered the way that people are employed. Employees from all over the world can effortlessly collaborate via video conferencing in place of traditional meetings. Recently, all have experienced that.

    However, working remotely does not need you to discontinue your training. Zoom or BlueJeans can be used by your team to remotely participate in training sessions and conferences. The ability to train with instructors who are located far away and participate in virtual conferences can all be accomplished through video conferencing.
  6. Use gamification and incentives

    Who doesn’t want to be rewarded for a job well done?

    Few individuals contest the reasoning behind workplace rewards. Public praise and small gifts encourage staff to work more efficiently rather than harder.

    Because individuals like to feel good about what they do, incentives foster a happy environment, boost productivity, and reduce absenteeism.

    Giving your staff member’s opportunities to provide constructive feedback about your company's rules and their own experiences as employees is a smart method to encourage continual improvement among them. The knowledge you gather from your own employees can help you considerably increase performance and agent satisfaction.

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